Practice Management

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  • 1.  IV Contrast - To Scare or not to scare?

    Posted 10-08-2019 15:17
    We constantly have patients that have been scheduled for IV contrast, then refuse contrast when they are on the exam table.  Obviously with the Auth, we cannot change it on the fly.  Most of the time, patient's don't want the contrast because they did not realize they would need to get it intravenously.  Do your schedulers stress the fact that they are given a shot at the time of the exam or should the schedulers stress it more or less when scheduling?  What is your experience with scared patients and how do you encourage the contrast if that is going to get them the best image for their diagnosis? Thanks!

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    Shanon Mayes
    COO
    Desert Medical Imaging, LLC
    Indian Wells CA
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  • 2.  RE: IV Contrast - To Scare or not to scare?

    Posted 10-09-2019 10:34
    ​Good Morning,
    We do not communicate what contrast is or how it is administered during our scheduling calls.  With the volume of calls the schedulers are receiving we try to keep those calls as concise as possible and limit the amount of questions and information given to a minimum based on what most commonly impacts the exam we are scheduling.  So for contrast the only question is about past allergic reactions.

    We do have patients that get nervous about IV's and contrast while at the clinic.  There is the fear of IV's in general and then there is the concern about contrast and potential side effects/allergic reactions.  Our Technologist and Paramedics on staff do their best to eliminate these concerns and proceed with the exam.  Ultimately it is the patient's control, so they always have the option to refuse contrast.  If authorization is impacted by this change we still proceed with the exam and attempt to get it updated.  If the exam would be impacted negatively we let the referring physician know and verify if they want to proceed, cancel, or order a different exam.

    An opportunity to communicate about contrast to make a positive impact, if your staffing allows, is appointment confirmations by clinical staff or technologist assistants.  You could confirm the patient's appointment time, arrival, and let them know what to expect.  We have done this 48 hours out and then recheck 24 hours out for add-on's. This does not capture those same day add on exams.

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    Thank you,
    STACY SANSO
    Georgetown Clinic Manager
    ARA Diagnostic Imaging
    3201 S. Austin Ave. Ste. 105| Georgetown, TX 78626
    sansos@ausrad.com
    www.ausrad.com
    t: 512.863.4648 x2610
    f: 512.869.1340

    AUSTIN TOP WORKPLACE 2018, 2017, 2016, and 2015
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  • 3.  RE: IV Contrast - To Scare or not to scare?

    Posted 10-09-2019 15:03
    Shanon,

    We call the patient a day or two ahead to remind them of their appointment.  We tell the patient which exam has been scheduled.
    For CT we ask about allergic reactions and if they have ever had an allergic reaction to contrast.
    For MRI we do a mini MRI safety check with the patient. Metal's, implants etc.

    In both calls the dialogue has begun to discuss contrast.  We rarely have anyone refuse once they arrive for the exam.

    Best Regards,

    Sherrie L. Beard
    Director Provider Relations & Out Patient Services
    Pitts Radiology
    Cell Phone: (803) 622-2419

                                                 


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  • 4.  RE: IV Contrast - To Scare or not to scare?

    Posted 10-28-2019 10:25
    Our staff advises all contrast patients that contrast is safe (unless they are in kidney failure), depending on the patient's health we may/may not request a blood test.

    But the most important of all is that we advise all patients that an MD will be onsite to answer any questions, at the patient's side if they are uncomfortable with the test and at the very least in our facility at all times during their scan.

    A diagnostic test is stress-inducing enough without this compassionate approach.

    Very few of our patients panic when they understand that they will be injected with contrast and we have very few who refuse at time of scan.

    We immediately advise the referring doctor that the patient refused, and to ensure payment we may ask for another prescription without contrast specified as part of the scan.

    Of course, we also advise the patient that our preferred contrast agent (Dotarem-for MRI) is among the most safe of all, but this is better stated while scheduling the appointment.  This provides the patient an opportunity to discuss contrast with their doctor prior to visiting our facility.



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    William Kisse
    COO
    Washington Open MRI, Inc.
    Rockville, MD
    bill@womri.com
    (301) 424-4888
    https://www.linkedin.com/in/billkisse/
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