Practice Management

 View Only

  • 1.  Transition Practice Management System

    Posted 01-02-2020 13:56

    Good afternoon

    My understanding is that medical records need to be kept for 7 years, my understanding is this includes billing records, is this correct?

    We switched practice management systems last year, I was wondering how other practices handled a transition like this. We are currently have access to both systems however at one point we will no longer have access to our old system

     



    ------------------------------
    Cristina Arredondo MHA, MBA, FACHE, FACMPE
    Director Patient Financial Services
    Baptist M&S Imaging
    San Antonio TX
    ------------------------------


  • 2.  RE: Transition Practice Management System

    Posted 01-02-2020 14:27

    This is probably a good question to pose to healthcare legal counsel.  The answer for both medical records and billing records will largely depend on various statutes of limitations, which may vary depending on state law.

     

    In the past, when I have shut down old billing systems, I have dumped account records off to a set of text files that can be accessed if needed even if the system is no longer operational, and retained those for the required period of time.

     

    David Smith, FACMPE  |  Executive Director  |  785.393.8387

    5800 Foxridge Dr.  Ste 240  |  Mission, KS  66202  |  www.uickc.com

    p-uic-horizontal-03a

     




    Original Message


  • 3.  RE: Transition Practice Management System

    Posted 01-02-2020 14:32
    Agree on getting legal opinion. We keep for 10 years, at a minimum.



    Original Message


  • 4.  RE: Transition Practice Management System

    Posted 01-02-2020 14:55

    Hi Christina,

     

    Medical record retention time tends to be govern by individual state laws.

     

    Medicare Managed plans requires 10 years record retention (Under 42 CFR 422.504(d) and (e)).

     

    HIPAA requires six years from the data creation.

     

    Christy Hembree, CPC

    Coding & Compliance Auditor | Summit Radiology Services

     

    c: 770-755-3092

    f:  678-929-5507 
    e: chembree@summitrad.net

     

    This e-mail and any attachments may contain confidential information subject to protection under the Federal Standards for Privacy of Individually Identifiable Health Information (45 C.F.R. Parts 160 and 164).  If you or your organization is a "Covered Entity" under the above-mentioned regulations, you are obligated to treat such information in a manner consistent with the regulations.  If it appears that this e-mail was sent to you in error, (1) you are prohibited from utilizing or disseminating this e-mail or any attachments; (2) please immediately delete it from your computer and any servers or other locations where it might be stored and e-mail the sender or call 770-607-7339 advising that you have done so.  We appreciate your cooperation.

    P please consider the environment before printing this email

     




    Original Message


  • 5.  RE: Transition Practice Management System

    Posted 01-02-2020 14:58

    And don't forget the issue of pediatrics records needing to be held for a number of years after the patient reaches 18.....

     

    Keith E. Chew, MHA, CMPE, FRBMA

    Principal – Consulting with Integrity

    18 Hawks Nest Chatham, IL   62629

    217-971-5293 Direct

     




    Original Message


  • 6.  RE: Transition Practice Management System

    Posted 01-02-2020 15:40
    Hi Cristina - 

    As Christi pointed out, Medicare Managed Care plans require 10 years - so that probably drives much of the decision-making for most practices.  

    Also significant to note that in 2017 OIG extended its exclusion authority for Anti-Kickback Statute (AKS) and Civil Monetary Penalties (CMP) violations to 10 years, which is also consistent with statute of limitations for bringing actions under the False Claims Act (FCA).  



    ------------------------------
    John Outlaw
    Vice President, Compliance
    Strategic Radiology
    Florence SC
    ------------------------------

    Original Message


Related Content