Original Message:
Sent: 8/24/2023 12:39:00 PM
From: Scott Fortson
Subject: RE: How do different groups allow their rads to pick vacation time?
Thanks for your response, Janet!
We also use drafts for our picks (onlinedraft.com is an inexpensive and easy to use tool that we found). Some examples of ideas we're looking to see how other groups do this:
a) Establishing the order for making picks (i.e. is it a set order that rotates from year to year, is it done by a random assignment (chance), is it done by seniority, etc.).
b) How many weeks per pick (if allowed)?
c) If more than one week per pick, does it have to be contiguous or can it be two separate weeks?
d) Are all vacation weeks picked for the entire year, in a quarterly block, semi-annually?
Those are just a few questions I guess I should have posted in my original email.
Thanks,
------------------------------
Scott Fortson
Executive Director
Radiology Associates of Clearwater
Clearwater FL
(727) 441-3711
------------------------------
Original Message:
Sent: 08-24-2023 12:28
From: Janet Hoffman
Subject: How do different groups allow their rads to pick vacation time?
As a radiologist operations sub-specialist I spend a lot of time on radiologist schedules. Every group has different clinical requirements that impact how vacation selection works. How time away from work integrates with daily clinical need is of vital importance to a healthy schedule process. But once base parameters are set, a common method is to run a Draft, basically rotating vacation picks up and down a list of radiologists. In larger groups the picking pools are often divided into sub-specialty pools.
Some groups assign a lead radiologist to be in charge of vacation selection as a separate role from the lead radiologist responsible for creating the work schedule.
------------------------------
Janet E. Hoffman, LLC
Vienna VA
571-295-4550
Original Message:
Sent: 08-24-2023 11:10
From: Scott Fortson
Subject: How do different groups allow their rads to pick vacation time?
I've searched a little history to see if I could find relevant information for this, but didn't see it related to this specific question. I would love to hear how other groups allow their radiologists to pick their time off (vacations, etc.). We are approaching 50 radiologists and I know there are groups much larger than we are, so there have to be many ways this is being done. Our system is designed for fairness from newest member to most senior member and has a complex system of rules. I'm finding that the larger we become, the more complicated these rules also become. I'm just looking for ideas of how others are doing this that may be less complicated but fair. We use QGenda, we publish 3 four-month schedule blocks per year and it runs well once published, but obviously a ton of work to produce each 4 month block.
Thanks in advance for any feedback!
------------------------------
Scott Fortson
Executive Director
Radiology Associates of Clearwater
Clearwater FL
(727) 441-3711
------------------------------